A Simple Rental Property Accounting System for Small Landlords

rental property bookkeeping

With the Plus tier, you also get a variety of strategic performance insights to scale your portfolio. These will all be billed to your account after you have utilized the service. In addition to these native features, AppFolio has partnered with more than 80 internet listing service providers to enhance your reach with powerful marketing integrations. Accounting software for rental properties allows you to record daily bookkeeping items, track receipts, create reports, and prepare for tax season in minutes instead of hours (or days).

  • An overview on the benefits and drawbacks of using an LLC with your income properties, along with the cost, ownership structure, asset protection, and financing implications.
  • As with most things, however, rental property accounting is easier said than done.
  • Rather than scrambling at the last minute, stay on top of your tax prep by categorizing your transactions at least once per month.
  • In that time, software as a whole has developed at a rapid pace, while QuickBooks hasn’t—specifically for property managers.
  • RentRedi partners with REI Hub to provide you with elegantly simple, 5-star accounting designed specifically for real estate investors & rental property owners.

Please note that starting balance entries need to be made for an accurate Balance Sheet. Work from the transaction list of your rental bank and credit cards to keep your books. Doing so will help you stay up to date, make it easy to pick up where you last left off, and ensure that you never miss a deduction. Using spreadsheets often means setting up your books to include a column per property.


Rental property income can come in many forms, the most common being rent payments and prepaid or prorated rent payments. Income can also come in the form of fees, such as late rent fees, termination fees, pet fees, or appliance rental fees. Finally, a security deposit can be considered income, but only if all or part of it is being used to repair for damages caused by the tenant.

You bought rental property and just had the income and expenses flow through to your personal account. You did a decent job of tracking everything in Excel and you know your process could be better but you are striving to keep things simple. Properly handling your rental income and expenses, including accurately accounting for and tracking your funds, is an essential part of rental management.

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While no real estate investor wants to be audited, it’s best to be prepared for the worst case scenario. That means keeping all receipts for all expenses — especially those higher than $75 on a single receipt. Store your receipts digitally by scanning or taking a photo for easy access.

What kind of account is rent expense?

Rent expense is an expense account representing the cost incurred by an organization for the right to use or occupy a specified asset that they do not own. For many companies, rent is a significant expense incurred to support their business.

Bookkeeping processes have come a long way since the days where everything had to be done on paper. Fortunately, now there are plenty of digital tools that can help make bookkeeping much more efficient. For the sake of your own time and keeping records, it’s highly recommended that you go digital with your rental property bookkeeping. The property accounting method that you should use depends on the scale of your business. If you rent out a few of your properties, it may be easier to use cash-basis accounting to keep closer track of the actual cash you have on hand.

A Simple Rental Property Accounting System for Small Landlords

For those who prefer rental properties as a way to build their wealth, here are some tips for managing your accounting. REI Hub makes and supports accounting software for rental property owners and real estate investors. Our mission is to make investment property bookkeeping easier, more efficient, and less stressful. The Schedule E tax form is used by landlords and real estate investors to report rental income and expenses on their federal income tax return. It is part of the individual income tax return (your Form 1040) and used to report income or loss from rental real estate, as well as from partnerships, S Corporations, trusts, and estates.

  • 1% cash back is credited instantly following purchase with no maximum spend.
  • Just take the time to understand your accounting processes, create a consistent accounting system, and use industry tools, and resources to help you stay organized.
  • However, you can use the cash basis method to monitor the expenses and incomes when they hit the account.
  • By understanding industry-specific aspects of rental accounting, you’ll be better equipped to set up an accounting system that makes managing your business’s finances easier and more efficient.
  • Join over 1 million businesses scanning & organizing receipts, creating expense reports and more—with Shoeboxed.
  • Mint is a powerful budgeting tool, but Personal Capital takes it up a notch and keeps track of your net worth (balance sheet) and other investments as well.

Designed for users of all levels of accounting experience, Property Matrix is a website-based software equipped with powerful and advanced features that have automation capabilities for expert users. Furthermore, all features are fully customizable, allowing experienced users to pick the top-of-the-line accounting features they need to improve their reporting efficiency. Packages cost $35 to $40 per month, with the pricing based on the number of units you’re managing. Additional features are available as add-ons, ranging from $7 to $15 per service. Now, let’s review which items are typically classified as expenses for rental properties.